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1099 CRNA Institute: Thrive as your own boss
Travel Expenses
Travel Expenses
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Sharon, this is a very timely topic for you right now, considering that you're traveling right now. Well, you should have made some sort of business purpose for this now that you're recording the podcast, Sharon. I would think there's a certain amount of business purpose to this for today anyway. That's why I keep you. You're a great pet to have. Well, again, this is another one of those deductions that we get a lot of questions around. Spence says, when can I deduct them? How does it work, and so forth. And so we're going to talk through that. So any time that you're traveling for business, you can deduct those expenses. So that is your flights. If you're going somewhere for a business purpose, you've got to be able to get there, and you've got to be able to get back, as long as there's a business purpose. Even if you tack on some personal time, only the cost of your business-related travel is deductible. So just remember that. We've had this discussion because for the IFNA meeting, I used points for my airfare, and you said I should have paid for my flights instead of using points. Yeah. Because it was a business deduction. That's right. And lodging, when you stay at these meetings, you can deduct your lodging as long as it's considered necessary, reasonable, and directly related. You go to a meeting, you've got to have a place to stay. That's a deductible expense, right? Let's say that you're a CRNA, and you live in New York, and you're interviewing for a job in Florida, and you fly to Florida to do an interview. Of course, now that doesn't happen a whole lot. I guess we're doing Zooms more, but you get the point. You're there for business. So you're able to deduct that expense. Or you're a CRNA, you're looking to set up a ketamine clinic, and you fly somewhere to find out from another CRNA how they did it and look at their space and so forth. That would be considered a reasonable business deduction. So those are things that you need to kind of keep in mind as you're traveling. If there is a business purpose for that trap, then that should be a deductible expense. Now, let's say you're traveling and you add on some personal time. So you're there for a meeting for three days, and you decide to stay two days longer or a day longer and visit the city. Then technically you should not deduct that lodging for the night that you're there, and you don't need to be for business purposes. Make sense? It does. Just like whenever I went to the Seattle meeting and then we drove down the Pacific Coast Highway. Oh, you mean when they broke in your car and stole all your stuff? And stole everything. Yes. I came home with nothing but the clothes on my back, but that's another story. Also along with that, transportation costs can be deductible as well. So that means if you're getting a taxi or an Uber or you rent a car or vehicle during that time, that is definitely something that you can do and write that off through 1099 business. Parking related, tolls, anything that you do while you're there on that business related trip is a tax deductible expense. Make sure you keep your receipts. I know you do. And you scan them in QuickBooks. I do. And you swipe right or left, I know. I do. But these are things that are deductible expenses that you should be taking advantage of. I'm terrible about tolls though, because I've got a easy pass and it's sort of hard. I have to go in, download the expense because it's a prepaid on my card. It's an extra step. Whenever, I mean, we've driven to Chicago for meetings and the tolls can actually add up. So it's an extra step for me, but. Well, also while you're traveling, we talked about meals in another session, but if you're traveling there, while you're there, breakfast, lunch, and dinner and gratuities are usually 50% tax deductible. Make sure and keep your receipts. We've talked about this before, write down who you talked with, what you were there for or the purpose of the expense. You know, if you just went out to like, I was at ANA meeting a couple of weeks ago, you know, I had to be there. I'm in the airport, you know, I stopped and got a burger. I wrote down the purpose of that. I was at ANA meeting travel. So now, if it appears extravagant or lavish, you go out to eat somewhere and you drop $400 on a meal. That might be a little extravagant for business purposes. Might be, depend on who you are. If Elon Musk does it, I'm sure nobody would bat an eyelash. It could be relative, but again, remember when you're dealing with taxes in the IRS, you want to always look reasonable, not extravagant. So just pay attention to that. You know, we got clients who, you know, try to get extravagant things passed. And, you know, I always ask them if they look good in stripes or- Hmm, there's an orange in your pillar, Will. You know, so again, not that it would be that, but you know, you get the idea there. So, and tips, you know, if you're giving tips, those are also deductible expenses as well. Communication devices, you'd be surprised how many times we get questions around this. You know, your cell phones, your tablets, your laptops, those are expenses that you need, right? While you're traveling. So the business can pay for that. If you're in-flight Wi-Fi, I know that sometimes you're on a plane, you get the in-flight Wi-Fi, don't you? And you're utilizing that to send emails and work for your business. That would be another deductible expense while traveling. Or you're at the hotel, hence you are. And the standard Wi-Fi is not good enough and you need to upgrade that for business purposes to do Zoom calls or whatever. That would be a deductible expense as well while you're traveling. But there are some limitations. One, if you're traveling and you're away from home on a temporary basis, that would typically be a deductible expense. But if you're away from home for some time and it lasts longer than a year, it no longer becomes a deductible expense. So sometimes we get CRNAs that get assignments for 12 months plus. And let's say they go out somewhere and they live in North Carolina, they took a job in Kentucky and they're having to rent a place in Kentucky because they're there for six months. Then typically that rent for them being there would be deductible. Their food while they're there is deductible because they're away from the home base. All those things will become a deduction for them. But let's say they re-up their assignment for over another six months. Now they've been there for a year. Well, at that point, that is no longer temporary according to the IRS. So those expenses now are non-deductible expenses. Pay attention to that on your assignments because this can make a big deal from a tax perspective. The IRS is very thorough about this. It's very well-documented and it's really easy these days to track people where they are. So just know that if you're there for a short time period, these expenses are deductible. If you're there for a longer time period, they probably are not deductible. Longer meaning a year, that's the cutoff. Right, exactly.
Video Summary
The video discusses the tax deductions related to business travel expenses. It emphasizes the importance of keeping track of expenses like flights, lodging, meals, transportation, communication devices, and more while on a business trip. The deductions are only applicable if there is a clear business purpose for the travel. It also clarifies that expenses become non-deductible if the travel is considered long-term, exceeding a year. The key takeaway is to maintain detailed records, be reasonable in spending, and understand the IRS guidelines to maximize deductions during business travel.
Asset Subtitle
Business-related
travel expenses
, including transportation, lodging, meals, and other travel-related costs incurred while traveling away from your tax home for work purposes.
Keywords
tax deductions
business travel expenses
expenses tracking
IRS guidelines
deductible expenses
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